How to Export Contacts from HubSpot

1. How to export contacts from HubSpot using the HubSpot export contacts option

• Step 1: Login to your HubSpot account. Navigate to Contacts -> Contacts

• Step 2: If you want to export all the contact records, ensure you are in the All contacts tab. If you want to export only the records in an existing custom view, click All views, then click the required view name

• Step 3: Once you select the required view, click the Table actions dropdown menu, then select Export view.

• Step 4: In the pop-up dialog box, choose the file format in which the records need to be exported, properties to be included in the export, if all the mail addresses of contacts with multiple emails need to be included, and the language in which the column header needs to appear in your exported file.

• Step 5: Click Export. You will receive an email with the link to download your export file.

2. Limitations of using native HubSpot export option as a backup solution

• Tedious and time-consuming since you have to manually export the records every time you update your HubSpot data.

• Native export option will only export the records along with their properties. In the event of a restore, object associations will not be restored.

• Though the native data export option is useful for creating backups of your HubSpot data, it falls short in several ways when it comes to data restoration. Restoration from the exported data requires manual effort, deduplication, and the use of spreadsheets, all of which takes up a lot of time.

• With the native HubSpot export option, you cannot easily compare what data has been lost or modified and what has not. 

• The exported files are often stored on laptops or PCs and can create potential IT security risks.

• The expense of storing, protecting, and managing the backup data falls on the business. Administrators will be responsible for all data security and compliance risks.

3. How to export contacts from HubSpot using third-party tools